EPE’17 ECCE Europe Registration Conditions

ATTENTION: Prices are indicated exclusive of Polish VAT (23%)*.
(Prices including VAT for information)

*: Polish authorities require that the tariffs are published VAT excluded.

Polish authorities require that a participant whose company is liable for the Polish VAT (and can provide a valid Polish VAT number) pays his/her registration fees VAT EXCLUDED (i.e. without 23% of Polish VAT).

Participants whose company is taxable in another country than Poland will have to pay their registrations fees VAT INCLUDED (i.e. the gross amount, including 23% of Polish VAT).

PLEASE NOTE:

16,26€ excl. VAT (20€) will be charged for a manual registration or modification if you cannot register online and you require the assistance of Carte Blanche.

Important information about discount rates

EPE and/or IEEE member
If you wish to benefit from the EPE and/or IEEE member registration fees, you must be up-to-date with your 2017 membership(s).
Your EPE and/or IEEE membership number(s) will be required when you register.

For any EPE and/or IEEE member who has updated his EPE and/or IEEE membership at the last moment, the EPE and/or IEEE rate will not be available immediately for registering online. Please wait a few days before registering with the right registration fee or send the copy of your updated membership status to  carte-blanche@epe.cborg.net.

Please make sure to renew your membership(s) long enough before the deadline of fees changes as we will not be able to grant you early bird member fee if your membership information is not up to date at the days of fees’ change.

Join EPE Association HERE

Join IEEE HERE

16,26€ excl. VAT (20€) will be charged for a manual registration or modification if you cannot register online and you require the assistance of Carte Blanche.

Student
If you wish to benefit from the student registration fees, you will be requested to send a proof of your status (i.e. copy of a valid student card) to Carte Blanche (see contact details below).
Without proof of your status, you will not be entitled to the student registration fees.

Discount countries
To verify whether the country in which you reside is a discount country, please click here.

Young scientists (less than 30 years old) from discount countries
If you wish to benefit from the young scientist registration fees, you will be required to send a proof of your date of birth (i.e. copy of your passport) to Carte Blanche (see contact details below).
Without proof of your date of birth, you will not be entitled to the young scientist registration fees.

Registration confirmation
A registration confirmation will be sent by email on receipt of full payment AND proof of your status for discount rates.

Replacement by a colleague

It will be possible to be replaced by a colleague. In that case, please keep the following in mind:

Either:

• The person who is not coming, cancels his/her registration in the registration system and informs Carte Blanche who will replace him/her (*).
• The person who is replacing his/her colleague, registers normally and pays the fee that is of application at that moment. Pay attention: if the replaced person registered as an author, the replacing person also MUST register as an author.
• The person, whose participation was cancelled, will be refunded (except for 24,39€ excl. VAT (30,00€) cancellation fees).

ATTENTION:

» In this way, the organizers will, as well as possible, be able to publish the latest and most accurate information in the online programme, in the proceedings, etc…

(*) If Carte Blanche does not know who will replace the person who cancelled his/her registration, the cancellation conditions published on the bottom of this page remain valid!

OR:

• The person to be replaced does NOT cancel his/her registration.
• The person, who will replace his/her colleague, does NOT register IN ADVANCE but comes to the conference and tells us, at the desk “Special Request”, whom he/she will be replacing.
• If he/she cannot benefit of the same registration type (EPE/IEEE-member, discount country, etc…), he/she has to pay the difference on site. There are however no refunds for differences in the opposite direction (for example if the replacing person is an EPE/IEEE-member whereas the initially registered person was not).

ATTENTION:

» In this way, the name and affiliation of the initially registered person will be published in the online programme, in the proceedings, etc…

PLEASE NOTE

Letter for Visa

If you require a letter stating your participation in the conference and/or in (a) tutorial(s), to help you with your visa application, you have to:

• first register for the conference and/or (a) tutorial(s) and pay your registration fees
• then request your letter using the "Letter for Visa" button

Your letter will automatically be sent to you by email as a PDF file. You can also order a hard copy of your letter by paying an additional fee of 36,59€ excl. VAT (45€) with a payment by credit card online.

Payment methods

Credit card online
Cards accepted for online payments: VISA®, Eurocard® and Mastercard®

Cheque
Additional administrative charges of 60,98€ excl. VAT (75€).
Cheque payable in France, in euros, to be made out to: CBO - EPE 2017
and to be sent to: CARTE BLANCHE - 7 chemin En Barbaro - 81710 Saix - FRANCE
Please state the name of the person concerned by this payment on the back of the cheque.

Bank transfer
Additional administrative charges of 60,98€ excl. VAT (75€). You are responsible for ALL bank fees.

After you registered, the bank details will be provided by email.

Order form
Additional administrative charges of 60,98€ excl. VAT (75€).
Order form payable in France, in euros, to be made out to: EPE Association
and to be sent to: CARTE BLANCHE - 7 chemin En Barbaro - 81710 Saix – FRANCE
Or to be emailed to: carte-blanche@epe.cborg.net
Please state the name of the person concerned by this payment on the order form.

Cancellation conditions

Any cancellation request must be sent by email to carte-blanche@epe.cborg.net
The following fees will be applied for a registration cancellation or for any additional order cancellation:

• 25% of the registration fees/additional order fees for any request received before 21st June
• 50% of the registration fees/additional order fees for any request received between 21st June and 10th August included
• 100% of the registration fees/additional order fees for any request received after 10th August

In case you have made a mistake regarding the choice of registration fees (for instance full rate registration whereas you can benefit of the member rate), please do not cancel your registration, but contact Carte Blanche.
A fee of 16,26€ excl. VAT (20€) for manual registration will be charged in order to correct your registration.

>> REGISTER HERE <<
 

In the event of dispute, the only competent court will be the Court of Brussels, Belgium.

Registration contact

For any request regarding registrations, please contact:
Carte Blanche
7, chemin En Barbaro - 81710 Saix – France
Phone: +33 - 5 63 72 30 68 – Fax: +33 - 5 63 72 30 32
Email: carte-blanche@epe.cborg.net